Red.com V5.1 Betriebsanweisung PDF herunterladen (Seite 77)

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Big Red Book Accounts v5

list. Alternatively, you can use the

-Search-

facility by typing one or more letters of a Customer’s Name.

Having identified the correct A/C Code,

Select

it (double click has the same effect) and move on.

Name/Details

You can type up to 40 characters of text to describe the transaction you are entering, e.g. Shop Sales,

Tuesday Sales, Till Receipts etc. If you have already entered a Customer A/C Code then that Customer’s

name will automatically display in this box. When ready, move on.

Note: The Abbreviations feature can be used to save typing and to standardise the input of text.

Detail

This box, which you may skip if you do not wish to use it, allows you to further describe the transaction you

are entering and you may type in whatever you choose (maximum 40 characters). The drop-down list of

Abbreviations is the same one that appears with the Name/Details box above.

Total

Enter the total amount received. The total of the amounts entered in all Analysis Categories (including

ledger but excluding discount) must equal this figure.

Discount

(Only applies if you have chosen

Receipts/Payments Manual Allocation

This box only applies to ledger receipts. Enter the amount of any discount you are granting to a Customer

who is making a payment to you on account. Otherwise, ignore it and move on.

Quite often customers will “take” discount, e.g. by sending you a cheque for €700.00 when they owe you

€702.95. If you do not intend to pursue them for the balance of €2.95 you should enter it here as discount,

having entered €700 in the Total box. Both amounts will be posted to the Customer’s A/C in the Sales

Ledger and, in this case, cause their account to show a zero balance.

Note: The

Lookup

facility provides you with a short-cut to see the details on a Customer’s account. When at

the screen entitled

Lookup - Customers

highlight the appropriate Customer and activate the

Ledger

button. This will display the account balance and all the transactions in the form of a ledger card.

Ledger

When the receipt being entered is to a Customer’s A/C then the amount you entered as Total will be copied

into this box

automatically

. Once the transaction has been Saved, this figure will be used to update the

Sales Ledger A/C for that Customer.

Ledger Balance

When creating a Cash Receipt, when an Account Code is entered on the outstanding balance for that

customer is displayed in Ledger Balance. This is for information only so that you can see what is owed.

Analysis Categories

The system will only visit these boxes for non-Sales Ledger transactions. Enter appropriate amounts in one

or more of the boxes. The total of the amount(s) entered must equal the figure placed in the Total box.

Note: If you are only going to make an entry in one Analysis Category, or when you have only one Analysis

Category entry left to make, place the cursor in the appropriate box then press the

Page Down (PgDn)

key.

The system will ‘write in’ the amount for you, or calculate the remaining amount.

User Defined Field(s)

If relevant, enter appropriate details into either or both of the User Defined Fields. (Figure 2-4 above shows

one field as having been activated with the title 'House').

Save

Cancel

Provided you are satisfied with the accuracy of the transaction you can now

Save

it.

If you need to revisit one or more boxes you should point-and-click to wherever is appropriate. To erase the

whole transaction use either

Cancel

or press the

Esc

key.

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Red.com V5.1 Betriebsanweisung Seite 77

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