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Big Red Book Accounts v5

Goods Received Note from Purchase Order

You can link a Goods Receipt to a Purchase order and copy all details or do a partial receipt, which would

leave a balance on the Purchase order to be received in at a later date. A partial receipt will mean the

creation of more than one Invoice for the Purchase Order. Follow the steps below as a guideline to creating

a Goods Received Note from a Purchase order.

Click on the

‘Purchase Book

icon on your toolbar

Then click on

‘Goods Received’

At the bottom of the screen click on

‘Add’

The

Date

defaults to today’s date

The

Number

for the despatch is automatically generated but can be changed

Enter the

Supplier

Code

or select from the drop down list

Click on the button

‘Copy from a Purchase Order’

Then from the list of Purchase orders for this supplier, click on the required purchase order and

choose

Select

Now highlight the first line and click on

Change

10.

You will now need to specify the

Location

to which the stock will be received

11.

If you wish for the full

Quantity

to be delivered, leave the amount as it stands. Otherwise change

the quantity down to figure you require in this Goods Received Note.

12.

If you are unable to receive any of this item on this receipt, simply highlight the line in question and

Delete

it from the Receipt.

13.

Save

each line each time you amend.

14.

Repeat steps 9-12 for each line on the Receipt.

15.

Once you are happy with the details, click on

Save

16.

You will now see your Goods Receipt note listed in the Goods Received section, from where you

can Change, View, Delete or Print

-o-

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