Red.com V5.1 Betriebsanweisung PDF herunterladen (Seite 70)

p70

Big Red Book Accounts v5

Bank Charge

Standing Order

LOAN

Loan Repayment

COR

Correction

TFER

Transfer between Bank Accounts

Transfer

If you are entering details of a transfer between bank accounts enter here the code for the account

into

which funds have been transferred. To see a list of bank accounts either press the

key when you are at

this box or point-and-click on the

Transfer

icon. Highlight the appropriate account then

Select

it and move

on.

A/C Code

If the payment made is a Ledger Cheque enter the

Supplier Code

here. Otherwise leave this box blank. A

ledger cheque (the term can include payments made by direct debit, standing order etc.) is a payment to a

Supplier for whom you maintain an account in the Purchase Ledger. A non-Ledger Payment is one made to

someone with whom you do not run an account, (e.g. for VAT and tax returns, employees in the case of

wages, transfers between bank accounts etc.) You may be more familiar with the terms Creditors Payments

for ledger cheques and Ledger Card for Purchase Ledger Account.

To see a list of Suppliers either point-and-click at the icon, or (provided the cursor is in the box) press

. At

the screen entitled

Lookup - Suppliers

you can use any of the conventional means of scrolling through a

list. However, the system places the cursor in the box entitled

-Search-

which is towards the bottom

right-hand corner of the display. By now typing one or more letters of a Supplier’s Name you can

quickly

identify the correct account and the more letters you use the closer you will get to your target. Having

identified the correct A/C Code,

Select

it (double click has the same effect) and move on.

Note:

Lookup - Suppliers

is displayed in either

Name

Code

order. To change the order

point-and-click at the button marked

Sort,

then select the order required.

When a Supplier Code is entered the outstanding balance for that supplier is displayed in ‘Ledger Balance’.

Payee

You can type up to 40 characters of text to describe the transaction you are entering, e.g. employees names

in the case of wages. If the transaction is either a Regular Payment or is to a Purchase Ledger A/C then the

relevant name or details will automatically display in this box. When ready, move on.

Note: The Abbreviations feature can be used to save typing and to standardise the input of text, e.g.

employees names (for wages), Revenue Commissioners or Collector General (for tax payments) etc.

Detail

This box, which you may skip if you do not wish to use it, allows you to further describe the transaction you

are entering and you may type in whatever you choose (maximum 40 characters). The drop-down list of

Abbreviations is the same one that appears with the Payee box above.

Total

Enter the total amount of the payment. For non-Purchase Ledger payments the total of all the amounts

entered in the Analysis Categories (see below) must equal this figure.

Discount

Enter the amount of any discount you are receiving from the Supplier you are paying. Otherwise ignore it

and move on. This box only applies to Purchase Ledger payments.

Ledger

When the payment being made is to a Supplier’s A/C then the amount you entered as Total will be copied

into this box

automatically

. Once the transaction has been Saved, this figure will be used to update the

Purchase Ledger A/C for that Supplier.

Ledger Balance

When creating a Cheques Journal Entry, when an Account Code is entered on the outstanding balance for

that supplier is displayed in Ledger Balance. This is for information only so that you can see what is owed.

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