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Big Red Book Accounts v5

The Year End Routine will check the integrity of the data before processing the Year End. If errors are found

a message is displayed and the Year End is cancelled. These issues must be resolved before the Year End

Routine will run.

Once it has started it should not interrupted. As part of the Year End Routine transactions are deleted and

new opening balances transactions generated, if the program is stopped when this has started you may

have to restore the data from your backup file and start again.

When the year end is completed the following message is displayed:

If no message box or a blank box is displayed press the

Alt

key and the

tab

key to re-focus the screen.

Step 5 Protect the data for the old year from accidental changes

Open the company you are keeping for the old year. In

Utilities / Period Control

select ‘Close All’. This will

prevent inadvertent changes being made in the old year.

Example

Assume your Financial Year runs from January to December and you have kept your data for the current

year in Company 001.

Step 1

Early in January of the new year you complete all the entries for the Financial Year ending

at the end of December and ensure all balances are correct and all reports are printed.

Step 2

Copy all the data from Company 001 to another company “slot”, e.g. to Company 002 if it is

not already in use.

Step 3

Make two backups of the data in Company 002.

Step 4

Run the Year-End Routine in Company 001.

Step 5

Open Company 002, in Utilities / Period Code select ‘Close All’

You can then proceed to enter information for the new Financial Year in Company 001. If any queries arise

about the Financial Year just ended, you can look up any information needed in Company 002 but do not

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Red.com V5.1 Betriebsanweisung Seite 217