Red.com V5.1 Betriebsanweisung PDF herunterladen (Seite 61)

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Big Red Book Accounts v5

A/C Code

In all circumstances you must enter a Customer’s A/C Code.

You must enter a Customer’s A/C Code. Press F7 or click on the rolodex icon to see a list of Customers or

add a new one.

Name

Once you enter a Sales Ledger A/C Code the relevant Customer’s name will automatically display in this

box.

Detail

This box, which you may skip if you do not wish to use it, allows you to further describe the transaction you

are entering. Type in whatever you choose (maximum 40 characters) or pick-and-click an Abbreviation from

the dropdown list, then move on.

Total

Enter the

VAT inclusive

total of the invoice, i.e. the gross total. If you are entering a

Credit Note

, key a

minus sign in front of the total and in all subsequent amount boxes.

Total VAT

Enter the total amount of VAT shown on the invoice, regardless of whether it comprises one or more %

rates. If there is no VAT on the invoice enter a zero. If the invoice shows only a gross (VAT inclusive) total or

is all at a single VAT rate, you may, if you wish to avoid having to calculate the VAT content skip this box

and allow the program to do it for you when in the VAT Analysis boxes below.

VAT Type

If the Invoice you are creating is in respect of goods/services supplied

within

the same state and is subject

to VAT in the normal way, i.e. it is a

Domestic

transaction, then you need take no action, simply move on.

If the Invoice is for goods/services delivered

outside

the state then you will need to change it. From the

drop-down list point-and-click at whichever of the two alternatives is appropriate:

Other EU

if the sale is to another EU state

Foreign - Non EU

if the sale is for export to anywhere other than the EU

VAT Exempt

if the customer is VAT Exempt

It is important that all

non-Domestic

transactions are correctly coded so as that the VAT Return figures for

Other EU and Foreign Sales are correct

VAT Analysis

Into each of the VAT Analysis % boxes enter the

net

(VAT exclusive) amount relating to that VAT rate, as

shown on the invoice. The program will not allow you to proceed until it is satisfied that the total of all these

net

amounts equals the difference between the invoice’s gross Total and Total VAT, as already entered

above.

Note: When you have only one net amount entry left to make, place the cursor in the appropriate box then

press the Page Down (PgDn) key. The system will calculate and ‘write in’ the remaining (unallocated)

amount.

If you have opted to skip the Total VAT box (above), then proceed as follows: place the cursor in whichever

box represents the VAT % rate which applies to what you have sold, then press the Page Up (PgUp) key.

Provided you selected the correct VAT % rate box the entries will have been made for you and the program

will have moved you on.

Analysis Categories

Enter net (VAT exclusive) amounts in one or more of the boxes, as relevant. The program will, again, not

allow you to proceed until the total of the amount(s) entered equals the total net amount of the invoice.

Note: When you have only one Analysis Category entry left to make, place the cursor in the appropriate box

then press the Page Down (PgDn) key. The system will calculate and ‘write in’ the remaining (unallocated)

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