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Big Red Book Accounts v5

Retailer VAT Module

At the top menu select

VAT

Retailer VAT Calculations

2. Select the

VAT Period

and

Year

as appropriate

3. Point at the

shown in the

Sales Categories

box and enter the number of different Sales Categories

you wish to include in the calculations. Press Enter twice or point-and-click at

6. You will now be prompted to enter the following information for each Sales Category in turn:

Sales Category

(i.e.

Name of

)

The first category entered will usually be the Mixed Rate Category. Shop Sales, Mixed, General or

Grocery are typical names for this category. If you have additional Single Rate Categories to enter on

subsequent screens they will probably have names like Hardware, Fuels etc.

Sales for this Category

(Only enter whole numbers i.e. ignore cents)

Enter total gross sales for this VAT period for this category.

No. VAT Rates for Category

Delete the

and enter the number of rates at which sales in this category are made. In the case of the

Mixed Rate Category this might be 3 (e.g. 20%, 13.5%, 0%). For Single Rate Categories it must be 1.

Allocate Sales using Current Purchases

Your answer to this prompt determines which of two Revenue approved special Retailer schemes will

be used to apportion Mixed Rate sales between VAT rates.

When this option is checked the allocation is made based on purchases in the current VAT period.

When unchecked both current purchases and purchases for the five previous VAT periods are used.

You should contact your VAT office or accountant to establish which scheme to use.

VAT Rates

Enter the VAT rates at which sales are made for this category. If you are using the scheme allocating

Mixed Rate sales using current purchases you should enter the “Residual” rate last. The residual rate is

the rate to which sales not allocated to other rates using this scheme are assumed to be in. It is

generally the zero (0%) rate.

Mark-up %

For each VAT rate enter the agreed mark-up percentage. You will

not

be prompted to enter a mark-up

in the case of single rate sales categories or for the residual rate if using the scheme to allocate mixed

rate sales using current purchases. The mark-ups entered should be agreed between yourself, your

accountant and your VAT office.

Net Purchases

(Only enter whole numbers i.e. ignore cents)

For each VAT rate enter the purchases for re-sale excluding VAT for this category for the VAT period.

This information will normally come from your Purchases VAT Summary report. In the case of the

scheme to allocate sales based on purchases over the last year you will also be asked to enter net

purchases for the previous 5 periods. Note that for single rate categories (e.g. Hardware) you will only

have this information available if you have been separately identifying purchases for these categories in

your Purchases Book.

Note: If your Purchases for Resale include purchases from other EU states, you should include these

purchases here analysed under the various “Notional” VAT Rates.

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